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Did you know that nearly 200,000 organizations use SharePoint worldwide to power collaboration and streamline workflows?
SharePoint, with its promise of boosted collaboration and streamlined operations, certainly sounds like a dream come true for many organizations.
But here comes a million-dollar question that could save you many thousands of dollars: “How much does SharePoint cost?
You’ve probably heard stories of projects that cost a few thousand dollars and others that hit six figures. So, what’s the reason for the significant difference?
The truth is that SharePoint development costs can vary dramatically depending on your needs. A basic intranet site might run $5,000–$15,000, while a complex, enterprise-grade solution can easily exceed $100,000.
The key is to define what you really need, choose the right technology setup, and work with our trusted SharePoint development company to guide you.
Understanding the factors that influence these costs is crucial for effective budgeting and successful implementation.
In this write-up, we will have a complete SharePoint development cost breakdown and how to ensure your investment delivers real value.
Table Of Contents
SharePoint development is the process of creating, customizing, and extending solutions on Microsoft SharePoint, a powerful platform used by organizations to manage documents, collaborate on projects, and build internal portals. Through development, businesses utilize SharePoint’s capabilities to support their unique processes and goals better. This can take many forms:
If you’ve been hoping for a quick, straightforward answer to the cost of SharePoint development, prepare yourself for a nuanced discussion.
The truth is that pinpointing a precise figure for SharePoint development is akin to estimating the cost of a new house without knowing its size, location, or desired features.
Starting a SharePoint project without knowing the costs is like going on a road trip without a map—you might get there, but it’ll probably take longer and cost more than you expected.
The price can range widely. A simple setup might cost just a few thousand dollars, while a complex, enterprise-level solution can run into $100,000 or more.
That’s why understanding the factors associated with it is the first step toward effective budgeting and, ultimately, a successful SharePoint implementation.
Your deployment choice affects not only the licensing and infrastructure costs but also the complexity of development, customization options, maintenance effort, and long-term expenses.
Here, you primarily have two options:
You pay a monthly subscription fee, starting at around $5–$20 per user per month, depending on your plan.
For example, 100 users on a Business Standard plan (~$12.50 per user per month) could result in $15,000 per year in SharePoint licensing costs.
You’ll need to buy server licenses (SharePoint, SQL Server), and Client Access Licenses (CALs), and cover hardware costs.
This could easily add $10,000 to $50,000 upfront, plus ongoing maintenance costs.
Typically, on-premises solutions tend to have a higher initial cost, whereas SharePoint Online spreads out costs over time.
| Factor | SharePoint Online | SharePoint On-Premises |
| Licensing | $5–$20/user/month (e.g., 100 users ≈ $15,000/year) | Upfront: $10,000–$50,000+ (server, SQL, CALs) |
| Infrastructure | No hardware cost (cloud-hosted) | $5,000–$20,000+ (servers, storage) |
| Upfront Cost | Minimal (setup only) | High (licenses + hardware) |
| Maintenance | Included in subscription (Microsoft handles) | Ongoing internal maintenance is required |
| Customization Flexibility | Limited (cloud-safe options only) | Full flexibility (server-side code allowed) |
| Typical Development Cost | $5,000–$50,000 | $20,000–$100,000+ |
SharePoint comes packed with out-of-the-box features, including document libraries, lists, workflows, permissions, communication sites, and more.
The beauty of out-of-the-box solutions is that they’re ready to use and require minimal effort to set up, allowing them to meet your organization’s needs.
However, customizing SharePoint solutions extends beyond its native features, including advanced functionality, support for business processes, and a branded design.
The more features you add, the greater your budget and the amount of time you spend on the overall development, which eventually adds up to the cost.
Here’s how customization levels impact your SharePoint pricing:
| Customization Level | What’s Included | Typical Cost Range |
| Minimal Customization | Use of out-of-the-box (OOTB) features, basic branding (logo, colors, layouts) | $5,000 – $15,000 |
| Moderate Customization | Custom themes, basic workflows (e.g., approvals), simple custom web parts, light UI tweaks | $20,000 – $50,000 |
| Heavy Customization | Complex workflows, custom web parts, API integrations, advanced UI/UX, deep branding | $50,000 – $150,000+ |
Before investing in heavy customization, assess whether existing features or low-code tools, such as Power Automate or Power Apps, can deliver what you need at a lower cost.
Relevant read: Explore our detailed blog on Power App development — we cover everything from costs and timelines to what to expect at every stage.
When choosing an on-premises setup, you also need to budget for the servers, hardware, and licensing that make it all work. These upfront costs can add up quickly, especially for mid-sized or larger organizations.
Let’s break down several key components associated with it:
For a mid-sized company with approximately 100 users, the total upfront cost for licensing and infrastructure could easily range from $20,000 to $ 50,000 or more.
And that’s before factoring in ongoing maintenance, updates, or potential scaling needs.
If you choose SharePoint Online, you don’t need to worry about any of these separate licensing or hardware costs.
Everything, from server maintenance to licensing, is included in your subscription fee. This makes budgeting simpler and helps reduce upfront expenses.
One of the most significant factors in determining the cost of a SharePoint solution is the expertise and experience of the SharePoint app development company you hire.
The location, expertise, and type of team you choose directly impact the project’s cost, quality, and how smoothly things run.
You may need to choose between a freelancer, an offshore development company, or a local agency, which can be a challenging decision.
Here are typical rates to choose your SharePoint consultant wisely:
| Type of Team | Hourly Rate | Estimated Cost for 200 Hours | What You Get |
| Freelancers / offshore developers | $20 – $60/hr | $4,000 – $12,000 | Lower cost, but requires careful selection; may lack structured project oversight |
| Offshore agencies (e.g., India, Eastern Europe) | $25 – $80/hr | $5,000 – $16,000 | Affordable, with structured teams, QA processes, and basic project management |
| Local agencies (U.S., U.K., EU) | $80 – $200/hr | $16,000 – $40,000 | Higher cost but stronger local support, easier communication, and deeper expertise |
Comparing SharePoint development agencies by cost and quality is considered a best practice.
Rather than completely relying on cost, we request that we strike a balance and not compromise quality for the sake of cost.
A reliable development firm will be easy to reach out to, bring quality to work, and will be with you at each stage whenever required.
SharePoint is rarely used in isolation. To truly unlock its potential, many organizations need to integrate it with other critical systems.
It typically includes CRM platforms (such as Salesforce or Dynamics 365), ERP software (like SAP or Oracle), HR systems (like Workday), or even custom in-house applications.
These integrations enable SharePoint to serve as a central hub, allowing users to access data and processes from multiple systems without needing to switch between apps.
But this comes at a cost because integration work involves:
| Integration Type | What’s Involved | Typical Added Cost |
| Simple Integration | ● Pulling data from 1 external system ● One-way sync ● Basic API use | $5,000 – $10,000 |
| Complex Integration | ● Connecting multiple systems ● Two-way sync ● Complex workflows ● Custom API/middleware development | $20,000 – $50,000+ |
We recommend planning integrations from the outset of your SharePoint project. Adding them later typically costs more and risks disrupting what’s already built.
Migrating your existing content into SharePoint can be more challenging and time-consuming than it initially appears.
SharePoint migration is way more than just moving files from one place to another.
In most cases, you’ll need to clean up and organize your data, map metadata, and ensure everything works properly in the new environment.
The complexity (and cost) depend on the amount of data you have, its source, and the level of cleanliness and organization.
Here’s a rough idea of what it can add to the cost of SharePoint:
| Migration Type | Description | Estimated Cost |
| Small migration | A few GBs of clean, well-organized data; minimal cleanup, e.g., simple file share move. | $3,000 – $10,000 |
| Medium migration | Hundreds of GBs; some file cleanup, folder restructuring, or data consolidation from different sources. | $10,000 – $30,000 |
| Large or complex migration | Hundreds of GBs or TBs; multiple systems; extensive cleanup; metadata tagging; custom permissions setup. | $30,000 – $100,000+ |
The real work in migration often involves preparing, reviewing, cleaning, and organizing your data to ensure it fits your new SharePoint environment.
It’s better to plan SharePoint development costs ahead for this step, as it can save headaches (and costs) later on.
Bonus Read: Curious about the cost of building a marketplace app? We’ve put together a detailed, easy-to-follow guide that breaks it all down — from features to pricing.
Performance can make or break the user experience, especially in larger environments or when custom code and complex workflows are introduced.
Let’s assume your employees are waiting several seconds every time they open a document library or perform a search.
Over time, those delays frustrate users, slow down work, and reduce the value of your investment.
Well-optimized SharePoint environments can reduce page load times by up to 50%, thereby improving user satisfaction and productivity.
Performance optimization ensures that your SharePoint solution is fast, reliable, and scalable as your organization grows.
It might include fine-tuning your search configurations, managing large lists and libraries effectively, optimizing caching, and reviewing any custom code that might be slowing things down.
If you skip this step, you might find yourself battling user complaints, poor adoption, and costly fixes later.
| Advanced Performance Task | What It Involves | Estimated Cost Impact |
| Custom Code Review & Refactoring | Analyzing and improving custom scripts, web parts, and integrations for efficiency | $2,000 – $5,000 |
| Large List & Library Management | Configuring thresholds, indexing, and views for faster access to large datasets | $1,500 – $4,000 |
| Search Schema Tuning | Optimizing search results ranking, metadata mapping, and query rules | $1,500 – $3,000 |
| Caching & Load Balancing Strategy | Implementing output caching, distributed cache, and balancing traffic across servers | $2,000 – $5,000 |
| Database & Storage Optimization | Indexing, partitioning, and storage tiering for faster data retrieval | $1,500 – $3,000 |
| Performance Testing & Monitoring Setup | Load testing, diagnostics, and real-time monitoring configuration | $2,000 – $5,000 |
SharePoint development costs can vary widely depending on your needs. For small to medium-sized businesses, projects usually cost between $10,000 and $150,000. If you’re part of a larger organization with more complex requirements, that number can easily go beyond $150,000.
The final cost depends on several key factors, like how much customization you need, how big the project is, and the level of expertise your team or partner brings to the table.
Below, we have outlined a rough estimate of the SharePoint cost, which may fluctuate depending on your specific requirements:
| Solution Type | Estimated Cost |
| Basic configuration (OOB features, minimal customization) | $5,000 – $15,000 |
| Branded intranet portal (moderate customization) | $15,000 – $50,000 |
| Complex custom solution with integrations | $50,000 – $150,000+ |
Here are the end-to-end SharePoint development costs:
The process of SharePoint development starts with a discovery and requirements analysis phase.
Here, your tech team takes the time to really understand your organization’s needs, challenges, and goals.
It typically involves a series of workshops, interviews, and brainstorming sessions with key stakeholders, from leadership to end users.
The goal is to gather detailed functional and technical requirements so that everyone is clear on what the final solution needs to achieve.
During this phase, the team also works on mapping out workflows, wireframing important pages, and identifying opportunities for automation or integration with other business systems.
Getting this step right lays a solid foundation for the entire project and helps avoid expensive changes or rework later on.
Cost range: $3,000 – $7,000 (Typically, 10–15% of the total budget)
The step is responsible for how your SharePoint solution will actually work, both behind the scenes and for the people using it every day.
You have to create a solid blueprint that ensures your SharePoint environment is well-organized, secure, and easy to navigate.
The team designs the overall site structure, including how site collections, subsites, document libraries, and lists will be arranged to best support your business processes.
Equally important is planning the security and permissions model, ensuring that the right people have access to the right information and that sensitive data remains protected.
If your solution needs to connect with other systems (like a CRM or ERP), this is the stage where integration plans take shape.
And, of course, the visual design starts coming together, too, with UI/UX concepts that match your company’s branding and make the system intuitive for users.
Cost range: $5,000 – $12,000
During this phase, the development team builds all the custom features that distinguish your portal. It includes creating custom web parts using SPFx to add functionality beyond the standard tools.
They design automated workflows using Power Automate or custom code to streamline business processes, applying branding and theming to ensure the portal reflects your organization’s identity.
If your business uses other systems, such as a CRM or ERP, your system integrations will also take place here to ensure everything is up to the mark.
You primarily should focus on making the site mobile-friendly, ensuring it looks and works great on any device. Set up custom lists, libraries, and dashboards to help your team easily find and manage information.
Since this is the most complex and resource-intensive stage, the cost might vary significantly.
Cost range:
Once everything is done and dusted, it’s time to ensure everything is working as expected. It’s a critical step that helps ensure a smooth launch and saves you from costly fixes down the road.
You will review all features and functionality to identify any bugs or issues before your SharePoint development project goes live.
Here are certain types of tests you should conduct:
Conducting all these tests will provide valuable feedback on usability and identify any last-minute adjustments that may be needed.
Cost range: $3,000 – $7,000
When you feel satisfied with each and every aspect of your SharePoint development project, move your SharePoint solution from the staging environment into the real world.
To make your new platform live and ready for your team to use confidently, you should start by setting up and configuring the production environment.
Just ensure all servers (or cloud settings in SharePoint Online) are properly tuned, secure, and optimized.
If you’re migrating data or documents from an old system, this is when the content is carefully transferred into SharePoint, ensuring that nothing is lost or broken.
The development team also applies any final adjustments or configurations based on feedback from testing.
Last but not least, after launch, it is essential to request complete support from the dev team and address any unexpected issues that may arise later.
It helps users get familiar with the system and ensures everything runs smoothly.
Cost estimate: $1,000 – $4,000
Here, you will ensure that individuals within organizations know how to use it effectively.
You will help both administrators and everyday users feel confident navigating and managing SharePoint.
67% of SharePoint deployments fail or stall because of poor user adoption, often due to a lack of proper training (Source: AIIM).
Typically, it involves hands-on training sessions for admins and power users so they can handle site configurations, permissions, and basic troubleshooting without always needing IT support.
At the same time, end users get guided through the key features they’ll use day-to-day, like document management, workflows, and collaboration tools.
To support this, clear and easy-to-follow documentation is provided, including step-by-step guides, quick-reference sheets, and short video tutorials.
The goal is to drive adoption, reduce errors, and ensure that everyone can maximize the platform’s value.
Cost range: $1,000 – $4,000
Now that your SharePoint solution is live and running impeccably in the hands of your team, there is a lot for you to get done.
Like any critical business system, SharePoint requires regular maintenance to ensure smooth operation, security, and alignment with your evolving needs.
You should conduct maintenance to address any bugs that arise after launch, apply updates or security patches, and implement minor improvements.
Based on the user, you might also have to adjust workflows, update permissions, or add new features as your team’s requirements change.
This support ensures your solution remains reliable and continues to deliver value as Microsoft rolls out platform updates or as your organization expands.
Cost range: $7,500 – $12,500 (15% – 25% of initial development/annually)
Also read: Check out our quick guide to blockchain app development cost, including development stages, pricing, and key factors.
When businesses plan to build solutions on SharePoint, they often focus on the most visible costs — licensing fees, developer salaries, or the price of a third-party tool.
SharePoint, after all, comes bundled with most Microsoft 365 subscriptions, and on the surface, it appears to be an affordable and powerful platform for intranets, document management, workflows, and custom applications.
However, it can come with hidden costs that catch teams off guard, leading to blown budgets, delayed timelines, and solutions that are more difficult to maintain than expected.
Let’s break down those hidden costs, explore why they occur, and learn how to plan ahead to avoid surprises.
Many SharePoint solutions rely on Power Automate, Power Apps, or connectors to external systems. These integrations often require extra SharePoint licenses that aren’t part of your Microsoft 365 plan. For instance, Power Apps premium plans start at $5–$20 per user per month, and premium Power Automate connectors (e.g., SQL, Salesforce) add an additional $15 per user per month. In a 100-user rollout, that’s $1,500–$3,500/month you may not have budgeted.
SharePoint Online comes with a base storage allocation (usually 1TB + 10GB per licensed user). But document-heavy teams often hit this limit sooner than expected. Additional storage costs approximately $0.20 per GB per month. If you need just 500 GB more, that’s $100/month or $1,200/year — and storage needs tend to grow over time.
SharePoint is packed with features, but the moment you want custom branding, unique workflows, or advanced web parts, the price rises. A simple custom SPFx web part can take 40–100 developer hours — that’s about $3,000–$10,000, depending on your developer’s rate. And if the requirements change mid-project? Expect that number to go up.
Every SharePoint build needs well-designed permission structures, retention policies, and data security settings. Skipping this leads to risks, but doing it right takes time. Typically, 10–15% of your project hours go toward governance — on a $50,000 project, that’s $5,000–$7,500 that many teams don’t plan for.
Users need training to get the most from SharePoint, especially if you’ve built custom solutions. Power users and administrators need even more. Training often costs $500–$1,500 per session or 20–40 hours of internal staff time to create and deliver. For a 100-person organization, this adds $5,000–$ 10,000 easily.
It’s rare that SharePoint alone meets every need. Many teams invest in add-ons for better forms, reporting, or backup — things like Nintex, ShareGate, or AvePoint. These tools typically cost $3,000–$10,000 per year, depending on features and user count.
Especially in regulated industries, you may discover late in the game that extra auditing, reporting, or compliance features are required, adding time and possibly third-party costs. This can mean a 5–10% additional cost of the SharePoint project — $2,500–$ 5,000 or more — tacked onto your budget for compliance-related enhancements.
A large number of organizations have discovered that SharePoint development costs quickly spiral out of control if not carefully managed.
When you plan carefully, leverage out-of-the-box features, and avoid unnecessary customizations, you will definitely end up creating budget-friendly solutions.
Here is how to wisely budget for a SharePoint project in 2025:
Instead of jumping straight into custom development, begin with SharePoint’s built-in features.
Microsoft has packed SharePoint Online with ready-to-use tools — from lists and libraries to team sites and communication hubs.
According to Forrester, organizations using out-of-the-box Microsoft 365 features saw a 162% ROI over three years, largely due to reduced custom development costs.
In fact, you will get a lot done without writing a single line of code. Moreover, it will help you identify what truly needs customization and expand gradually.
Research indicates that nearly 70% of IT project failures are attributed to poor requirements or unclear objectives.
At the outset, take some time to map out exactly what your business needs from SharePoint.
The more specific your goals are, the easier it is to avoid scope creep, delays, and costly rework down the line.
Besides that, having clear requirements also makes it easier for SharePoint developers (or vendors) to give you accurate SharePoint pricing.
Our SharePoint development services experts recommend using SharePoint Online instead of setting up an on-premises environment.
With SharePoint Online, you avoid expenses related to servers, infrastructure, and long-term maintenance.
Putting up a fact here, businesses using the cloud instead of staying on-premises saved an average of 25–40% in infrastructure and maintenance costs.
To be precise, you should choose SharePoint Online if your organization values saving money, simple management, and easy growth and doesn’t need a lot of custom features.
However, if you want full control over your data and systems and have the team to handle it, SharePoint on-premises is a better fit.
Don’t try to do everything at once. Instead, breaking your project into manageable phases is yet another effective way to optimize your Microsoft SharePoint costs.
Start with your MVP (Minimum Viable Product), which means identifying the core features your team absolutely needs from day one.
In most cases, the requisite features are a basic document center or a team communication portal.
When you feel like a team is comfortable using that, it’s the perfect time to add more complex functionalities, such as automated workflows, analytics dashboards, or integrations.
In this way, you would avoid wasting time and money on features no one uses while still aiming for a scalable solution under the expected SharePoint cost.
You don’t have to reinvent the wheel. Many SharePoint development firms offer accelerators or pre-built templates for intranets, HR portals, project sites, and more.
According to Jobera, Companies using pre-built SharePoint accelerators or frameworks reduce project timelines by 30–50% on average.
So, the lesser timeline simply means a significant reduction in both development time and SharePoint costs.
Templates also give you a head start with tested layouts and functionality to let your team focus on what truly needs to be unique and distinctive.
One hidden cost of any SharePoint project is lost productivity due to a lack of user adoption.
Even the best SharePoint solution won’t deliver ROI if no one knows how to use it.
You should better train your target users early, even before launch, to reduce the risk of rework, reduce support costs, and ensure a faster ROI.
Do consider short workshops, quick-start guides, or video tutorials based on your actual SharePoint use cases.
Last but not least, SharePoint is a powerful platform, but it can be challenging to implement correctly without the right guidance.
An experienced SharePoint consultant will help you avoid common pitfalls, select the right tools, and get more done in less time.
While hiring experts might seem like a higher up-front cost, it often saves money overall by reducing mistakes, rework, and inefficient development.
We recommend looking for partners who offer fixed-scope packages, which can provide you with price certainty and better control.
One of the most significant cost variables is the person you hire. SharePoint developers come in different types — freelancers, offshore teams, or high-end consulting agencies. Their hourly charges vary significantly depending on experience, location, and expertise.
Here are certain factors that influence these charges:
| Developer Type | Location | Average Hourly Rate |
| Freelancers / Contractors | Global (mostly offshore) | $20 – $60/hr |
| Offshore Development Agencies | India, Eastern Europe, Southeast Asia | $25 – $80/hr |
| Mid-sized Regional Firms | North America, Western Europe | $80 – $150/hr |
| Top-tier SharePoint Consultants / Agencies | US, UK, EU | $150 – $250+/hr |
If you’re deciding between SharePoint and Power Apps, cost is often a key factor. Both are part of Microsoft’s ecosystem and are designed to work well together.
While working on your next business solution, which can be an internal portal, an automated workflow, or a custom app, understanding SharePoint costs is going to help you a lot.
It will help you easily determine the platform that best fits your budget, considering factors such as licensing, app complexity, and user counts, which quickly add up to the total cost.
We will now compare SharePoint and Power Apps in terms of affordability, including the factors that affect their costs and everything in between.
| Factor | SharePoint (Online) | Power Apps |
| Main Use | Intranet, document management, team sites | Custom business apps, mobile forms |
| Licensing Cost | Included in most Microsoft 365 plans (~$5–$12/user/month) | Basic included in M365; standalone ~$5/user/app/month or ~$20/user/month (unlimited apps) |
| Development Cost | $5k–$50k (basic to mid-level)$50k+ (complex portals) | $5k–$50k (basic app)$50k+ (complex app + integrations) |
| Premium Connectors | Not needed for most use cases | Extra cost if connecting to external systems (e.g., SQL, Salesforce) |
| Customization Effort | Moderate — requires SPFx or Power Automate | Easier — low-code tools speed up builds |
| Mobile Support | Web-responsive, not app-like | Strong — native mobile app support |
| Best For | Affordable intranet and collaboration | Cost-effective custom apps, quick development |
| Hidden Costs | Migration, training, governance | Premium connectors, scaling users/apps |
Eventually, for basic collaboration and document management, SharePoint wins on cost.
At the same time, a customized business app, such as Power Apps, is more cost-effective despite the licensing fees, as it reduces development time.
The best practice is to clearly define your requirements and work with a Microsoft solutions partner who helps you choose the right mix of tools and licenses.
Currently, 78% of Fortune 500 companies utilize the SharePoint platform, and an additional 20% plan to adopt it in the near future.
It serves as a centralized hub for content management, business process automation, and team collaboration.
Since Microsoft continues to invest in SharePoint through cloud integration with Microsoft 365, you might be wondering if it’s worth your investment and effort.
To help you understand the value proposition of this, we will examine its benefits, limitations, ideal use cases, and future trajectory.
SharePoint’s integration with Microsoft 365, Teams, OneDrive, Power Platform, and Azure makes it incredibly valuable for organizations already embedded in the Microsoft ecosystem.
SharePoint development experts can create seamless workflows across tools that employees are already using, thereby boosting productivity without steep learning curves.
While out-of-the-box SharePoint is powerful, many organizations require tailored solutions for document management, compliance, intranet portals, or collaboration spaces.
SharePoint Framework (SPFx), REST APIs, and Power Platform enable developers to create these custom solutions efficiently.
No matter if you are a 20-person startup or a 20,000-employee enterprise, SharePoint can grow with you.
It possesses a modular architecture that allows you to scale functionality over time without needing a full platform migration.
Custom development allows for streamlined business processes using tools like Power Automate (formerly Microsoft Flow).
For example, you can create custom approval workflows, automate document routing, or integrate SharePoint with CRMs or ERPs—all of which reduce manual labor and increase accuracy.
SharePoint enjoys strong community support, extensive documentation, and continuous updates from Microsoft.
For developers, this means fewer roadblocks and more learning resources. It’s also easier to find and hire skilled SharePoint developers.
To be precise, SharePoint development costs can range widely, from $5,000 for a basic site to over $100,000 for complex, enterprise-level solutions.
The best you can do is to clearly define your needs, choose the right tech setup, and partner with a reliable development team that can guide you through the process.
Just before you start your SharePoint development project, a bit of upfront planning will save you a lot of time, money, and stress later on.
At Trango Tech, we excel in building scalable, intuitive, and high-performing SharePoint solutions based on your organization’s specific needs.
If you are looking for an intranet or wondering what Dynamics 365 is, or need help with a complex migration to SharePoint Online, our experts can guide you.
SharePoint implementation costs vary based on your project’s size and complexity. A basic SharePoint Online setup with minimal branding typically costs $5,000 to $15,000. If you need custom workflows, branding, or data migration, expect to invest $20,000 to $50,000. For a full-scale enterprise portal with custom applications, third-party integrations, and advanced user experience design, costs can rise from $50,000 to $150,000 or more.
Yes, in most cases, SharePoint Online is way more budget-friendly as you don’t have to pay upfront costs of purchasing and maintaining physical servers, infrastructure, and separate licensing. Microsoft is responsible for hosting, security, and updates as part of your Microsoft 365 subscription, which typically starts at $5–$20 per user per month. At the same time, On-Premises solutions require never-ending server maintenance, IT staff, and separate SharePoint license fees that might add up to your total SharePoint cost.
SharePoint migration costs can range from $5,000 to over $50,000, depending on the scope and complexity of the project. Smaller migrations with limited data and simple structures typically fall on the lower end, while enterprise-level projects involving large data volumes, complex metadata, permissions mapping, and user training can be much higher.
The timeline for SharePoint development depends on the project’s complexity. A basic setup typically takes 2–4 weeks, while mid-level customization (such as branding, forms, and workflows) can take 1–3 months. Enterprise-level solutions with integrations and custom apps may require 3–6 months or more.
SharePoint training costs vary depending on the format and level of customization. Self-paced online courses typically range from $100 to $500 per user, while live virtual sessions cost around $1,000 to $3,000 per day for groups of 10 to 15. On-site corporate training can range from $3,000 to $ 6,000 or more per session, depending on the trainer and the level of customization. Some providers offer bundled training with implementation services, which can be a more cost-effective option.
A great alternative to SharePoint is Trango Tech, a simpler and more affordable firm with the goal of helping organizations that need document management, workflows, and collaboration without the complexity.
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Daniyal is a passionate content writer & editor with 3+ years of experience crafting SEO-friendly blogs, web copies, and marketing content for an mobile app development company. He loves turning ideas into words that connect, engage, and deliver value. Currently working as a Senior Content Writer at Trango Tech, Daniyal holds a bachelor's degree in English Language and Literature.
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