Export Product Data from Magento: Step-By-Step Guide

Introduction

Whether you’re a small business owner looking to expand your sales channels or a large enterprise looking to streamline your inventory management, exporting product data from Magento can be a valuable tool. In this guide, we will walk you through the process of exporting product data from Magento, including how to prepare your data, what types of data can be exported, and how to export the data in a format that can be easily imported into other systems. By the end of this guide, you will have a better understanding of how Magento product export works. And you’ll be able to put this knowledge into practice to improve your business operations. However, you can always choose to hire a competent Magento Developer for processes that require technical expertise.

Key Take-Aways:

• Step-by-step guide on exporting product data from Magento.
• Understanding the Magento product export process.
• Exporting product data to different file formats, like CSV, XLS etc.
• Advance Magento product export options such as using Extensions and API.

Overview: Magento (now Adobe Commerce)

Magento is an excellent eCommerce platform. The ideology behind Magento was to create a platform using open-source technology by the creators. This allows users to customize their online store’s look, functionality, and content without sacrificing the shopping experience. Furthermore, Magento provides its users with several useful tools and features, including marketing, SEO, and catalog management applications.

Magento 2 is an excellent choice for creating an omnichannel online store. Magento 2 is open source, packed with features and functions, and has nearly limitless growth potential. However, professional assistance is required to make the most of the Magento features working smoothly.

Basic Configuration

The best way to become acquainted with the structure of your database is to export it and open it in a spreadsheet. Once you’re familiar with the procedure, you’ll discover that it’s an effective way to manage large amounts of data.

Magento product data export is an asynchronous operation that runs in the background so that you can continue working in the Admin without waiting for the operation to complete. When the task is finished, the system displays a message.

Before moving forward, we need to do some basic configuration so that we can do our Magento products export process smoothly. The default Magento configuration allows us to export all product information with images, etc. Let’s get started.

Configuring general settings

Shared Catalogs are your basic product categories that can be assigned to your customers’ companies so that each company member has access to the assigned shared product catalogue. When you create a Shared Catalog, you choose a product category and the products that belong to it. Then you can change the prices of the products in this category, which will be available only to company members. Other customers who do not belong to the company will be shown the standard product prices.

Shared Catalogs are your basic product categories that can be assigned to your customers companies so that each company member has access to the assigned shared product catalogue allowing each customer to choose products from the shared catalog. Edit the product category and products, which will be available only to company members.

Selecting Import Entity

On the Admin sidebar, go to System > Data Transfer > Export.

In the Export Settings section, set Entity Type to one of the following:

• Advanced Pricing
• Products
• Customer Finances
• Customer’s Main File
• Customer Addresses
• Stock Sources

Defining Import Behavior

After completing some basic configuration, it is time to export your product data from the Magento database in your desired format via your preferred channel. Magento includes a plethora of pre-built channel integrations for formatting your data before sending it to external services such as FTP, SFTP, Email, and many more. Some of the most popular formatting options are:

i. Export Magento Product Data Using CSV File

Exporting as CSV is the default option in Magento. To perform this action, you need to:

1. Accept the CSV export file format as the default.
2. Select the Fields Enclosure checkbox if you want to enclose any special characters found in the data as an escape sequence.
3. Change the display of the entity attributes as needed. The Entity Attributes section lists all available attributes alphabetically by default. The standard list controls can be used to search for specific attributes and sort the list. The Search and Reset Filter controls control how the list is displayed but have no effect on which attributes are included in the export file.
4. Scroll down to the bottom-right corner of the page and click Continue. When the task is completed, the file is routed through a message queue (make sure your cron job is running). The exported file is saved in the folder var/export/. Manage message queues in our Commerce Developer Guide for more information on the message queue. You can edit the data and import it back into your store after saving or opening the exported CSV file as a spreadsheet.

ii. Export Magento Product Data Using Extensions

1. CedCommerce Import Export Extension: It is now up to shop owners to choose the Import and Export Products extension for their store. It will assist you in improving your export process and importing all types of products into your store. Furthermore, you can easily download product images to attract more customers’ attention.

Features:

1. • Allow product uploading and exporting via CSV files.
   • Assist in the import/export of all related products, as well as upsell and cross-sell.
   • The ability to bulk upload product images
   • Allow for the creation and uploading of new products.
   • Be able to create six different types of products.
2. Import And Export Products by Amasty: It’s an Import and Export is a one-stop solution for easy store data migration, regular stock data updates, and seamless integration with ERP/CRM systems and third-party sources such as marketplaces. The Import/Export extension allows you to import and export the most important entities to and from Magento.

Features:

• Allow product uploading and exporting via CSV files.
• Make profiles for routine data transfers or perform one-time migrations.
• Meet naming requirements by mapping fields and modifying data
• Cron is used to schedule import and export product tasks.
• Import files must be validated.
• Export Using API

iii. Export Magento Product Data Using API

You can use the Magento API to import data into your Magento data warehouse and export raw data from your preferred platform.

The API is completely HTTP-based. An HTTP verb (GET, POST, PUT, DELETE), a URL, and a set of arguments define a method. Unless otherwise specified, the response HTTP status code for all successful requests will be 200-Success. For all of its methods, this API accepts and returns valid JSON.

For Magento BI API calls, you must include an authorization token in the HTTP header of every request. This authorization verifies that you have access to a system resource. You must use two distinct tokens depending on whether you are using the import or export API.

The authentication token for the import API is being generated.

The Data Import API is authenticated using a single API key and your client ID.

To generate an import API key, follow these steps:

Choose Data Import API as the data source.

You can now authenticate using the API key, but first check the status of the Data Import API by calling:

This will return a 200-Success response if the API is operational.

Next, authenticate to the API by passing in your client ID and API key:

The export API authentication token is being generated.

To generate an export API authentication token, follow these steps:

• Navigate to Manage Data > Export Data > Export API in Magento BI.
• Click Make a fresh Export API Key.

This key must be specified in the X-RJM-API-Key header of every export request.

Associate all keys with a single client and a set of IP addresses from which you can make requests. In CIDR notation, IP addresses can be specified as a single address or as a range of addresses. To allow ALL IP addresses, for example, the CIDR notation would be: 0.0.0.0/0.

• Click the Add an Integration button.
• Choose Data Import API as the data source.
• You can now authenticate using the API key, but first check the status of the Data.

List all available raw exports:

The GET /export call returns a list of raw exports available.

Endpoint:​GET /export​ Request:

curl -H “X-RJM-API-Key: <your_key>” https://api.trangotech.com/0.1/export

Get a specific export

The GET /export/:idcall returns a zip-compressed CSV file containing the raw data of a completed export.

Endpoint:​GET /export/:id​ Request:

curl -H “X-RJM-API-Key: <your_key>” https://api.trangotech.com/0.1/export/51

Get an export description

The GET /export/:id/info call returns a description of the export with the specified ID.

Endpoint:​GET /export/:id/info​ Request:

curl -H “X-RJM-API-Key: <your_key>” https://api.trangotech.com/0.1/export/51/info

Frequently Asked Questions (FAQs)

How could I quickly import and export categories in Magento 2?

1. Importing Categories:
   First, you will need to prepare a CSV file with your category data, including the name, parent category, and other relevant information.
   Log in to your Magento 2 admin panel and navigate to the System > Data Transfer > Import.
   Select “Categories” as the entity type and choose the CSV file you prepared.
   Map the fields in your CSV file to the corresponding fields in Magento 2 and run the import process.
2. Exporting Categories:
   Log in to your Magento 2 admin panel and navigate to the System > Data Transfer > Export.
   Select “Categories” as the entity type and choose the file format you want to export your data in (CSV, XML, etc.).
   Choose the fields you want to include in the export and run the export process.
   The exported file will be available for download, and you can use it to import your categories into another Magento 2 installation or a different platform.

Note: It is also possible to use third-party tools or extensions to import and export categories in Magento 2, which may offer more advanced features and options.

How do I import and export custom data in Magento 2?

Use the built-in import/export functionality in the Magento 2 admin panel to import and export custom data in Magento 2. The process involves creating a CSV file containing the necessary custom data, such as custom attribute values, and then importing the file into Magento 2 by navigating to the appropriate section in the admin panel. Here are the steps you can follow:

1. First, you will need to prepare a CSV file with your custom data, including the attribute names, attribute values and other relevant information.
2. Log in to your Magento 2 admin panel and navigate to System > Import/Export > Import.
3. Select “Custom Data” as the entity type and choose the CSV file you prepared.
4. Map the fields in your CSV file to the corresponding fields in Magento 2 and run the import process.
5. To export custom data, navigate to the System > Import/Export > Export.
6. Select “Custom Data” as the entity type and choose the file format you want to export your data in (CSV, XML, etc.).
7. Choose the fields you want to include in the export and run the export process.
8. The exported file will be available for download, and you can use it to import your custom data into another Magento 2 installation or a different platform.

It’s worth noting that some custom data may require additional configurations such as creating custom attributes and attribute sets, in order to be able to import or export them. Also, some third-party tools or extensions may provide more advanced features and options for importing and exporting custom data in Magento 2.

You can contact Trango Tech for professional Magento Support Services, so that you can complete your task without the fear of data loss or inconvenience.

How to do import and export large hierarchies of category data with Magento 2?

One can import and export large hierarchies of category data with Magento 2 by using the built-in import/export functionality in the Magento 2 admin panel, but it requires taking some additional steps. Here is a general guide for importing and exporting large hierarchies of category data with Magento 2:

1. Prepare a CSV file with your category data, including the name, parent category, and other relevant information. Organize the file well and ensure that it follows the hierarchy of the categories.
2. Log in to your Magento 2 admin panel and navigate to System > Import/Export > Import.
3. Select “Categories” as the entity type and choose the CSV file you prepared.
4. Map the fields in your CSV file to the corresponding fields in Magento 2 and run the import process.
5. For Exporting: To export large hierarchies of category data, navigate to the System > Import/Export > Export.
6. Select “Categories” as the entity type and choose the file format you want to export your data in (CSV, XML, etc.).
7. Choose the fields you want to include in the export and run the export process.
8. The exported file will be available for download, and you can use it to import your categories into another Magento 2 installation or a different platform.

It’s worth noting that the process of importing and exporting large hierarchies of category data may take a longer time. We recommend testing the import and export process with a small set of data before proceeding with a larger set.

How many import/export extensions are there for Magento 2?

Magento 2 includes a number of import/export extensions. The best ones allow you to import and export products in your Magento 2 Store.

This extension allows you to import and export your categories and subcategories, as well as all related data such as Metadata and category image, into the Magento store via a CSV file in a tree structure.

Key characteristics include:

• Import/Export all categories with complete category data.
• You can easily add bulk categories to the Magento store using a CSV file in the tree structure.
• For user convenience, obtain a sample data file.
• It provides an exceptional customer experience.
• Magento 2.1x and 2.2.x compatible.